JOB DESCRIPTION
POST: Administrative Assistant
LOCATION: Oasis Academy Connaught
START DATE: 01 February 2027
SALARY: Scale 4-8 (£25,878 - £26,824) All Year Around Equivalent
ACTUAL SALARY: Scale 4-8 (£22,259 - £23,072) 39 Weeks + INSET
WORKING PATTERN: Full time (37.0 hours per week) - Mon-Thu 7:45-15:45 I Fri 7:45-15:15
CONTRACT: Fixed Term 12-Months with the possibility of extension
DISCLOSURE LEVEL: Enhanced
Why Join Oasis Academy Connaught?
We are a welcoming, inclusive academy committed to delivering exceptional education at the heart of the community. This role offers an opportunity to work within a supportive team where no two days are the same. You will play a key role in supporting pupils, families and staff while developing your own professional skills within a large national academy trust.
JOB PURPOSE:
To deliver reception and administration support of the highest standard in line with the Oasis ethos and values. Ensure effective and efficient reception and administration services that promote the agreed vision and aims of the academy and set an example of personal integrity and professionalism to staff and visitors. The postholder will act as a key first point of contact for pupils, parents, visitors and external agencies, providing excellent customer service while supporting the effective day-to-day running of the academy.
SPECIFIC RESPONSIBILITIES:
A. Perform reception and telephone duties to provide courteous advice, information and help to staff, students, parents and the general public. To respond to a range of routine written, telephone and ‘face to face’ enquiries appropriately and professionally to ensure satisfactory resolution.
B. Receiving, signing in and dealing with or directing pupils, parents, and other academy visitors as appropriate and to include assisting with arrangements for visits by external organisations.
C. Maintaining the appropriate standard of tidiness and order in the school reception area so as to project a professional and welcoming environment for parents, pupils and visitors to the school.
D. Providing administration support to the academy’s support functions in such areas as word processing, correspondence, photocopying and filing/archiving.
E. Process, format and assemble documents, records, information, and data.
F. Undertake general office duties to include opening and sorting of the post and deliveries, filing, photocopying, cash handling, collation, reconciliation and other general duties.
G. To complete administration tasks on the Academy data management system BROMCOM, use Microsoft Office 365 applications including Outlook, Word, Excel and Teams to support effective communication, record keeping and administration.
H. Support Attendance, Pastoral and Behaviour team(s) with administrative and data inputting tasks as required.
I. Subject to receiving appropriate training, to contribute to the Academy’s First Aid provision.
ORGANISATIONAL RESPONSIBILITIES:
Oasis Community Learning is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including an enhanced DBS check.
• To work to the best of ability, to be diligent, honest and ethical in the performance of duties and to conduct personal and professional life in a way which seeks to uphold the Oasis Ethos and the Oasis 9 Habits
• To effectively contribute to our organisational commitment to excellent education at the heart of our communities.
• To be aware of and understand our Equality and Diversity Policy and ensure at all times that the duties of the post are carried out in accordance with the Policy.
• To ensure compliance with all Health and Safety legislation and associated codes of practice and policies.
• Review and develop own professional practice, maintain effectiveness as a member of the academy staff by taking responsibility for own continuing professional development.
• Demonstrate a willingness to engage with further training and other opportunities to gain appropriate skills, knowledge and vocational or academic qualifications.
OTHER:
The above responsibilities are subject to the general duties and responsibilities contained in your Contract of Employment.
The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed.
PERSON SPECIFICATION:
Our Purpose
The vision of Oasis Community Learning (OCL) is to create ‘Exceptional Education at the Heart of the Community.’
All our Academies are committed to achieving this vision through developing character, competence and sense of community with every child, providing a rich educational experience that is underpinned by our philosophy of education; inspirational leadership, deep learning and healthy communities.
Oasis Ethos
Our ethos is an expression of our character - it is a statement of who we are and therefore the lens through which we assess all we do. We are committed to a model of inclusion, hope, perseverance, healthy relationships and compassion throughout all the aspects of the life and culture of each Academy community.